Executive Board
Terms of Reference
The Executive Board is the primary management body of the ESMF. It sets the goals, scope, and strategic direction of the Project as a whole, and provides technical and scientific guidance on practical matters as they arise.
The Executive Board is charged with ensuring that the ESMF organization works effectively. It is responsible for developing and approving changes to the Project Plan, which includes terms of reference for ESMF Project bodies and positions. The Executive Board is responsible for ensuring that the Project Plan is implemented, and it has the authority to make changes to the ESMF organization in order to do so. The Executive Board is the body that represents the ESMF Project to the Interagency Working Group (IAWG).
The Executive Board is informed by a Reeview Committee, whose members it selects. The Executive Board also selects members of the Change Review Board. Appointments to management and coordination positions, including the Program Coordinator and Core Team Manager, must be confirmed by the Executive Board.
Members and Meetings
The ESMF Executive Board consists of leads from ESMF collaborating institutions. It should include members of the broader commmunity. Candidates are nominated by members of the IAWG and a slate of members is selected by the standing members of the Executive Board. The slate is confirmed by the IAWG. Members serve renewable three year terms. The Executive Board Chariperson is selected by member consensus and serves a renewable three year term. The Program Coordinator and Core Team Manager are ex officio members of the Executive Board. Simultaneous membership on both the Change Review Board (CRB) and Executive Board is discouraaged, except for ex officio members. The Executive Board meets twice yearly, or as directed by the Chairperson. An executive secretary will be responsible for meeting minutes, reports, schedules, and the Chairperson's business, and ensuring that the CRB quarterly reports are reviewed and acknowledged.
Charge and Reporting
- Set the goals, scope, organizational structure and processes, functional metrics, and future directions of the ESMF Project.
- Represent the ESMF Project to the IAWG, and interact with the IAWG on any issue of interest or concern to that body.
- Propose programmatic metrics for review and acceptance by the IAWG.
- Provide information on the progress of the ESMF Project to the IAWG, the policy community, the Earth science community, and others.
- Promote the ESMF Project within the national and international Earth science and related communities.
- Periodically develop and approve updated versions of the ESMF Project Plan, and approve changes to the Project Plan.
- Track progress and assure adherence to the ESMF Project Plan and direct any necessary corrective activities.
- Respond to information provided by the Review Committee in a timely manner, within three months from receipt.
- Review quarterly development scehdules from the Change Review Board.
- Approve new ESMF Project bodies and positions.
- If necessary, terminate ESMF Project bodies or positions, or remove individuals from specific roles within the Project.
- Select members of the ESMF Review Committee and Change Review Board.
- Confirm management and coordination positions, including the Core Team Manager and the Program Coordinator.
